Administrative Officer

Company Description

Avesta Battery & Energy Engineering (ABEE) is a dynamic engineering company specialized in battery and energy technologies for automotive and stationary applications founded in January 2019. ABEE’s expertise includes battery system design, modelling (thermal & electrochemical), state-of-the-art battery manufacturing infrastructure, processing and prototyping, BMS & module assembly, extensive knowledge in artificial intelligence techniques & battery state estimations, validation & feasibility analysis related to advanced Li-ion and next generation solid-state battery technologies.

Job Description

We are looking for an Administrative Officer to join our team and support our daily office procedures.

A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.

Responsibilities:

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Qualifications And Skills

• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• High school diploma; additional qualifications in Office Administration are a plus